The construction industry faces continuous challenges in optimizing project efficiency and quality.

One of the key aspects of achieving this goal is maintaining a detailed record of each project using field control software that allows for a complete visual and documentary archive of the entire project history. This improves decision-making and outcomes regarding cost, time, quality, safety, and sustainability—five critical aspects inherent to project development.

To achieve this, software developers have long been integrating digital tools that help meet these objectives and support the construction industry’s entry into the Fourth Industrial Revolution, a sector traditionally resistant to innovation in these processes.

Similarly, the advent of BIM (Building Information Modeling), a new collaborative working method where the entire team—design, planning, construction, and project control—works together in a single process, has further increased the need for a well-organized virtual project record.

Below are the main advantages:

1. Real-time access to information
   Having relevant information instantly improves communication and enables an immediate response to errors or field issues.

2. Monitoring progress and meeting goals in cost, time, quality, safety, and sustainability
   These five key project aspects require constant monitoring of timely and reliable information to ensure compliance.

3. Facilitates remote decision-making
   Centralizing project management online allows for virtual decision-making from anywhere without the need to be on-site, reducing costs and enabling the simultaneous management of multiple projects without additional travel expenses.

4. Historical records for maintenance
   Once projects are completed, they undergo continuous use and wear, requiring detailed information on all construction processes to enable quick action for repairs or routine maintenance.

5. Prevention and resolution of conflicts
   Maintaining a comprehensive visual and documentary archive of a project helps clarify or resolve doubts regarding progress or commitments from each stakeholder, preventing conflicts.

6. Evidence support in legal disputes
   Despite the best efforts in project management, litigation risks remain.
   Having a complete and documented history of all processes allows for a clear summary of events and provides the necessary evidence for legal defense.
   This is only possible through the systematic and daily capture of project data, a process often seen as tedious or unnecessary until a problem arises—at which point its importance becomes undeniable.

7. Quick information retrieval to avoid construction errors
   Even when project data is stored, it is sometimes difficult to locate or an outdated version is accessed, leading to delays or mistakes.
   Systems that integrate plans with chronologically organized field images enhance information accuracy when resolving issues.

8. Support for sales and customer relations
   Maintaining clear communication with project clients is crucial, especially in cases of trusts, pre-sales, or installment payments. Customers want real-time updates on project progress to ensure it is advancing as agreed.

9. Improved planning for future projects
   In the construction sector, it is common to start each project from scratch without leveraging past experiences. Keeping a record of completed projects allows companies to learn from previous mistakes and plan future projects more effectively in terms of cost, time, and quality.

10. Support for site safety and sustainability
    Field control software also enables the review of site safety conditions and aids in analyzing procedures that promote sustainability and minimize environmental impact.